VACANCY NOTICE 002/2021
External Relations and Strategic Partnerships Officer , Laxenburg/Vienna
All our work shall be driven by commitment and excellence
The International Anti-Corruption Academy (IACA) is an intergovernmental organization with a global constituency as well as an institution of post-secondary education recognized in line with the (EUs) Bologna process, headquartered in Laxenburg/Vienna. We are a pioneering institution that aims to overcome shortcomings in knowledge and practice in the field of anti-corruption and compliance, functioning as a centre of excellence in education, training, networking, and cooperation, as well as academic research.
For detailed information on IACA please visit our website at www.iaca.int.
IACA is committed to the principles of equal opportunities, non-discrimination, gender balance, and geographical distribution, and upholds its Guiding Principles. We seek to attract the best qualified and most dedicated workforce meeting the highest standards of professional ability, personal integrity, and social competence, and offer fair and competitive international employment terms and conditions.
Vacant Post, Type and Duration of Appointment
The Job Description on the next pages contains the job title, classification of the vacant post, and the job profile, including the responsibilities, education, skills, and professional experience required.
IACA offers a fixed-term appointment for the duration of two years, with a probationary period of four months. Upon consent by both sides, this fixed-term appointment may be renewed for another term(s). For detailed information, please consult the Staff Rules of the International Anti-Corruption Academy.
As an international civil servant, the incumbent will be entitled to an all-inclusive annual salary of 51,583 EUR. An adjusted dependency benefit will be given to staff members with at least one child.
If you have related work experience, meet the requirements outlined in the Job Description on the following pages, adhere to our goals and Guiding Principles, and would like to work in a dynamic, multicultural environment, please send a concise CV and cover letter to firstname.lastname@example.org, clearly stating the Vacancy Notice number in the subject line, no later than 20 April 2021 (UTC+2). Please include your contact details as well as the names and contact details of three references.
Shortlisted candidates will be called for an interview. This may be conducted in person or via IP-telephony software. Candidates who choose to come to the IACA campus in person for an interview are responsible for covering their own travel expenses.
IACAs selection is final and not subject to review.
External Relations and Strategic Partnerships Officer
This Job Description illustrates the job profile, including the responsibilities, skills, education, and professional experience required for the post of External Relations and Strategic Partnerships Officer, classified AD 8, in the Administrative Branch of the International Anti-Corruption Academy (IACA).
Within IACAs organizational structure, the External Relations and Strategic Partnership Officer provides support with regard to matters of external relations and protocol including the management of events. To this end, he/she coordinates and cooperates with team members and contributes to the proper workflow, results, and functioning within the team. The Strategic Partnership Officer organizes daily in-house and external meetings, and reports to his/her superior and senior management, as defined by the Dean.
The External Relations and Strategic Partnership Officers place of employment is at the IACA campus, in a multinational environment. He/she may also be sent to IACAs other offices or to those of partners, contractors, or other third parties in Austria or abroad. He/she may also be sent on official missions abroad, as work requires, and thus must hold valid national travel documents. The External Relations and Strategic Partnership Officer is required to devote working hours to, inter alia, planning, communicating, and coordinating with external stakeholders.
Duties and Responsibilities
The External Relations and Strategic Partnership Officer liaises with diplomatic representations and other partners in Vienna and beyond, such as Permanent Missions, International Organizations, and the host countrys authorities. He/she receives, reviews, and screens incoming correspondence and documents. In addition, he/she provides support in the preparation of various written outputs, such as routine correspondence, meeting reports, briefing notes, strategic and position papers, and speeches. He/she maintains files, and performs other duties assigned by his/her superiors. Moreover, he/she supports preparation of IACA newsletters and IACA annual report, coordinating with other departments and compiling the final drafts for senior managements approval.
The External Relations and Strategic Partnership Officer is tasked to provide support for and follow-up to on-site and online conferences, events, and meetings. He/she coordinates delegation visits and provides the necessary protocol, liaison, and administrative services in this respect. This also includes tasks such as organizing the presentation of credentials, drafting Note Verbales, and arranging travel and entry passes for visitors. Moreover, the incumbent coordinates IACAs missions including travel management, ensuring the process is in line with internal administrative procedures. The incumbent updates mailing list and other relevant contacts.
The External Relations and Strategic Partnership Officer also provides support in preparing conference reports and the summary records of various IACA organs. Additionally, he/she assists with the accounting and financial reporting of activities carried out by the department.
Furthermore, he/she supports the training and guidance of interns within the department, advising them on workflow, administrative practices and procedures.
He/she actively contributes to the development and maintenance of the Academys distinctive character as a centre of excellence in the field of anti-corruption training and education. In line with IACAs team spirit, he/she occasionally works on other tasks given by his/her superiors, not related to his/her appointment, but where his/her work experience and skills are an asset and/or the immediate shortage of personnel capabilities require so.
Skills and Professional Experience
has very good knowledge and understanding of liaising with diplomatic representations, international organizations, and (other) external stakeholders,
has ample experience in organizing (high-level) events, conferences, meetings, visits etc. on the international level,
has excellent written and oral communication skills in English,
has extensive analytical skills and is an effective problem solver,
has sound negotiating skills,
has cultural awareness and a high sensibility to deal with cultural and geographical diversity,
has excellent time management skills,
is confident and proactively pursues his/her targets,
is prepared to take over responsibility,
is able to work self-dependently and within a multinational environment as well as with people from different professional backgrounds,
is able to work well under pressure, adapt to challenging and changing environments, and meet deadlines,
shows pride in work and in achievements,
is conscientious and efficient in meeting commitments, observing deadlines and achieving results,
is familiar with the handling of contemporary computer software (MS Office), and
has a valid driving license B (passenger cars).
A minimum of five (5) years of professional experience in a job-related field is required.
For applicants with higher academic qualifications, a minimum of three (3) years of professional experience in a job-related field is required, preferably in an international organization or a diplomatic mission.
Additional qualifications in a job-related field such as additional languages are considered an asset. Furthermore, working experience gained abroad is considered an asset.
Bachelors Degree or equivalent.
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.